Terms and Conditions

Section 1 Scope of Application

These Terms apply to all offers, orders, contracts and services of YK Event Service (hereinafter "we" or "YK") in the field of technical event, exhibition and production services, in particular rigging support, AV support (audio, lighting, video), project coordination, technical consulting, assembly and dismantling work and coordination of rental technology. They also apply to all future business relationships without requiring renewed inclusion.

Deviating terms of the client do not become part of the contract unless we have expressly agreed to them in text form. Individual agreements, offers and order confirmations take precedence.

Section 2 Formation of Contract

Our offers are non-binding unless expressly marked as binding. A contract is concluded by our order confirmation in text form or by the start of performance with the client's consent. Emails and comparable text forms are sufficient. The contract content is primarily determined by the order confirmation and the respective project briefing.

Section 3 Scope of Services and Allocation of Responsibilities

We provide technical execution and coordination services within the scope of agreed projects. The specific scope of services is determined exclusively by the offer, order confirmation or separate project agreements. Services not expressly agreed are not owed.

We do not provide planning, structural, engineering, inspection or safety certification services that are legally or professionally reserved for qualified structural engineers, structural experts, assessors, safety coordinators or comparable specialists. This includes in particular:

• preparation or review of structural calculations and rigging plans,
• approval or certification of suspension points, structures or loads,
• preparation of complete safety assessments or risk assessments.

Such services must be commissioned separately by the client from qualified third parties and provided to us in good time. We perform only technical execution based on documents supplied and approved by the client.

The client bears sole responsibility for:

• correct and complete load and weight information, hall and stand plans, permits, official approvals and venue requirements,
• compliance with all applicable regulations, including DGUV, VStättV, BetrSichV and BaustellenVO where relevant,
• approval of rigging and assembly plans by qualified third parties before work begins.

Section 4 Use of Partners, Freelancers and Subcontractors

We are entitled to use suitable partners, freelancers or subcontractors to fulfil the order. Selection is made with the care required in commercial practice. If third parties are commissioned directly by the client or coordinated on behalf of the client, their terms apply with priority.

The client indemnifies us against third-party claims arising from performance by subcontractors approved or named by the client. We are not liable for performance failures of third parties where we selected them with the care required in commercial practice.

Section 5 Client Cooperation Duties

The client must provide all information, documents, permits, access and preliminary services required for performance in good time, completely and correctly. This includes in particular load data, plans, safety requirements and venue rules.

If these duties are breached, the client bears all resulting delays, additional costs and damages. We are entitled to charge additional effort, such as waiting times and rework, separately.

Section 6 Dates, Delays and Changes

Agreed dates require the timely fulfilment of all client cooperation duties. In the event of delays caused by the client, other trades, venue operators or force majeure, we are entitled to set new dates and charge additional costs, in particular waiting times, night or weekend work or additional personnel, separately.

Changes to the scope of services (change requests) require text form and lead to an adjustment of remuneration and dates.

Section 7 Remuneration and Payment Terms

Remuneration is based on the offer, in particular flat fees, daily rates or hourly rates. Additional services, waiting times, emergency and additional work as well as night, weekend and public holiday surcharges are charged separately. Prices are exclusive of statutory VAT.

Invoices are due within 14 calendar days without deduction. For larger projects, reasonable progress payments or advance payments may be agreed. In the event of late payment, statutory default interest applies together with reminder costs.

Section 8 Cancellation and Postponement

If the client cancels or postpones a confirmed order, all costs incurred up to that point, already booked services, partner reservations, material, travel costs and other expenses must be reimbursed, together with the following flat-rate cancellation fees:

• up to 14 calendar days before start: 30% of the agreed remuneration,
• up to 7 calendar days before start: 50%,
• within 48 hours or after start: 80-100%, less saved expenses.

The client may prove a lower loss; we may prove a higher loss. Costs already incurred are non-refundable.

Section 9 Rental Technology and Material

If material or rental technology is provided, coordinated or arranged, the terms of the respective suppliers apply in addition. The client is responsible for proper handling, protection against damage, loss or theft and timely return. Damage for which the client is responsible will be charged in full. Acceptance and return take place according to our instructions.

Section 10 Liability

We are fully liable for damage arising from injury to life, body or health and in cases of intent or gross negligence.

In cases of simple negligence, we are liable only for breach of essential contractual obligations (cardinal duties), whose fulfilment makes proper performance of the contract possible and on whose compliance the client may regularly rely. In such cases, liability is limited in amount to the typical, foreseeable damage.

Liability per damage event is limited to the extent legally permissible and within the scope of the actually available insurance coverage. This does not apply to personal injury or cases of mandatory statutory liability.

Liability for indirect damage, loss of profit, production downtime or consequential damage is excluded to the extent legally permissible. For third-party services, we are liable only for fault in selection.

The client is obliged to maintain appropriate own insurance cover, for example assembly insurance or liability insurance. We recommend taking out project insurance.

Section 11 Insurance

We maintain business liability insurance with customary market coverage. Proof will be provided upon request. The client must inform us in good time of special risks that could require higher coverage.

Section 12 Force Majeure

Events of force majeure, including pandemics, official orders, venue closures, strikes, natural disasters or energy outages, release the parties from their performance obligations for the duration of the disruption. Services already performed and costs already incurred remain chargeable.

Section 13 Confidentiality and Data Protection

The parties treat confidential information as strictly confidential. The client permits us to process personal data to the extent necessary in accordance with the GDPR. Details are set out in our Privacy Policy.

Section 14 Intellectual Property

Plans, concepts, calculations and other work results remain our intellectual property. The client receives a simple, non-transferable right of use for the agreed purpose.

Section 15 Final Provisions

German law applies exclusively, excluding the UN Convention on Contracts for the International Sale of Goods. The place of jurisdiction is Frankfurt am Main if the client is a merchant, a legal entity under public law or a special fund under public law. If any provision is invalid, the validity of the remaining provisions remains unaffected. The invalid provision is replaced by a valid one that comes closest to the economic purpose.

Contact

Email: info@ykeventservice.de
Phone: +49 176 24795704